West Virginia Health Information Network Inc

Nonprofit profile at a glance

EIN
823386945
IRS 990 coverage
2018–2024
Forms available
Form 990 2024
Location
Huntington, WV, USA
Phone
3045584503
Rating
78
Verdict
SUPPORTED
Rating confidence
Moderate
Sector
Management & Technical Assistance

Official website

Reported finances

Revenue
$4,590,334
Expenses
$4,504,797
Assets
$4,447,913
Liabilities
$1,307,278

Source: IRS Form 990. Selected filing: tax year 2024. Amounts in USD.

Leadership & pay

18 people listed

Executive titles in this filing

  • SONIA CHAMBERS (EXECUTIVE DIRECTOR)

Highest reported compensation

  • KATHY MOORE (DIRECTOR OF TECHNOLOGY): $206,412 total reported compensation
  • SONIA CHAMBERS (EXECUTIVE DIRECTOR): $196,024 total reported compensation
  • SHANA PHARES (DEPUTY DIRECTOR): $168,275 total reported compensation

Source: IRS Form 990. Selected filing: tax year 2024. Names and roles reflect this filing, not necessarily current officeholders.

Overview

Mission

To provide the health care community with a trusted, integrated and seamless electronic structure enabling medical data exchange necessary for high-quality, patient-centered care.

What it reported doing in 2024

Health information technology (hit) advanced planning document (apd): with the assistance of apd funds wvhin has accomplished the following: - continued to roll out clinical data access via the wvhin portal and an application within certain electronic health records (ehrs) to more than 5,200 users, including all medicaid managed care organizations (mcos), disease investigators, and comprehensive community behavioral health centers.- migrated notification services to in-house. Over 33 million targeted cend encounter notifications were created and made available to participating organizations in the past fiscal year.- new preventive services alerts were made available as of january 2025 with nearly 48 thousand alerts available in the first six months of 2025.- implemented the new population explorer tool for targeted patient management. - continued to support numerous tools to assist participants and public health officials with the response to infectious disease including various means of electronically reporting lab results, immunizations and vital signs, and providing hospitalization reports for respiratory diseases. - received admit, discharge, and transfer (adt) data directly from 49 hospitals, 8 post-acute care organizations, the largest urgent care organization in West Virginia, and 26 fqhcs or other ambulatory practices. - received clinical data from 47 hospitals, 4 post-acute care organizations, the largest urgent care organization in West Virginia and 23 fqhcs or other ambulatory practices, with additional projects underway. - added 1 new public health feed and upgraded 3 with additional projects underway. - provided support and continuity of services for 8 wvhin participants as they migrated to new electronic health records- continued to supported hub models to ease in the delivery of adts and continuity of care documents (ccds) from ambulatory electronic health record vendors. - provided system query access to 2 comprehensive community behavioral health centers- continued supporting roles for participants to view hie data in-context (directly in workflow) for cabell-huntington hospital, charleston area medical center, community care of West Virginia, wvu medicine, coalfield health center, minnie hamilton healthcare center, robert c. Byrd clinic, southern wv health systems, mountain laurel, williamson health and wellness, coplin health, valley health systems, change inc, family health associates and cabin creek health systems. Added st. Mary's medical center, himg, st. Mary's medical management, scott orthopedics, weirton medical center, beckley cancer center,

Operating model

Revenue model
Mixed. Its operating money came from several sources; no one source provided a clear majority.
Distribution model
Direct operator. The filing allocates 100% of reported program-service expenses outside its grant, affiliate-payment, and member-benefit lines. This expense classification does not rule out separately announced grant awards.

The verdict

SUPPORTED - A large share of available resources goes toward mission work and the filed numbers largely add up. Expenses are high relative to revenue and total assets are small relative to annual expenses; liquid coverage is unknown.

Rating breakdown

  • Financial Efficiency: 79
  • Transparency & Controls: 70
  • Accountability: 95
  • Sustainability: 36
  • Growth: 100

Detailed rating inputs

Financial Efficiency

  • Mission deployment rate: 88.7%; rating input score 89
  • Program expense ratio: 90%; rating input score 90
  • Fundraising efficiency: Limited

Transparency & Controls

  • Consistency checks: 100%; rating input score 100; 63rd percentile among comparable filings
  • Pay-setting controls: 1 of 6 controls in place; rating input score 17
    • Compensation committee: Missing
    • Independent consultant: Missing
    • Other Form 990s reviewed: Missing
    • Written employment contract: Missing
    • Compensation survey or study: Missing
    • Board or committee approval: Pass
  • Foreign activity oversight: Limited
  • Grant itemization coverage: Limited
  • Major donor itemization: Yes; rating input score 100
  • Related-party transparency: Limited

Accountability

  • Independent voting board: 100%; rating input score 100; 63rd percentile among comparable filings
  • Governance controls: 8 of 9 controls in place; rating input score 89
    • Conflict-of-interest policy: Pass
    • Whistleblower policy: Pass
    • Document-retention policy: Pass
    • CEO compensation review process: Pass
    • Other executive compensation review process: Pass
    • Form 990 shared with the board: Fail
    • Board meeting minutes documented: Pass
    • Audit committee oversight: Pass
    • Independent financial-statement audit: Pass

Sustainability

  • Operating margin: 1.9%; rating input score 41; 41st percentile among comparable filings
  • Total-asset coverage ratio: 0.99; rating input score 36; 36th percentile among comparable filings
  • Liabilities to assets ratio: 0.29; rating input score 35; 35th percentile among comparable filings
  • Officer compensation ratio: 16%; rating input score 17; 17th percentile among comparable filings

Growth

  • Program expense growth: 6.3% per year; rating input score 100; 47th percentile among comparable filings
  • Revenue growth: 5.3% per year; rating input score 100; 43rd percentile among comparable filings
  • Asset growth: 11.1% per year; rating input score 100; 62nd percentile among comparable filings

Details

  • Where the money goes: 88.7% of revenue deployed · 90% of spending went to programs
  • Governance: 13 of 13 board members independent · 8 of 9 filing controls reported
  • Programs: 4 filed program accomplishments · $4.1M in reported program spending
  • Leadership: top reported pay $206K · 18 people listed · 1 of 6 pay-setting controls reported
  • Highest-paid contractors: 4 contractors listed · $4M reported
  • Consistency: 29 of 29 current checks pass
  • Schedules: 5 filed schedules · includes major donors and executive pay
  • Filing history: 7 filing years from 2018 to 2024
  • Contacts: How to reach this organization
  • Money network: 4 filed money-flow records
  • Grant readiness: Federal tax and exclusion status, award history, and grant-maker relationships.
  • People: Everyone the filings name, and which of them the filings identify by more than a name.

Key Signals

Signals prioritize questions for review. They are not findings of misconduct.

  • Moderate — Sustainability: Operating margin scored 41/100.
  • Moderate — Sustainability: Total-asset coverage ratio scored 36/100.
  • Review — Accountability: Governance controls: Form 990 shared with the board not reported.
  • High — Sustainability: Officer compensation ratio scored 17/100.
  • Moderate — Sustainability: Liabilities to assets ratio scored 35/100.