Middlesex County 4-H Fair Inc 4-H Clubs and Affiliated 4-H Orgs

Nonprofit profile at a glance

EIN
237411548
IRS 990 coverage
2020–2025
Forms available
Form 990 2025
Location
Westford, MA, USA
Phone
6037178286
Rating
69
Verdict
SUPPORTED
Rating confidence
Moderate
Sector
Fairs

Official website

Reported finances

Revenue
$218,419
Expenses
$159,193
Assets
$1,229,217
Liabilities
$4,513

Source: IRS Form 990. Selected filing: tax year 2025. Amounts in USD.

Leadership & pay

13 people listed

Executive titles in this filing

  • Rick Gray (President & Grounds Manager)
  • Susan Hamilton (Vice President & Food Services Manager)

People named in this filing

  • Rick Gray (President & Grounds Manager)
  • Susan Hamilton (Vice President & Food Services Manager)
  • Suzanne Sheehy (Secretary)

Selected names, not a complete roster or a statement of current roles. Open leadership details for the complete filed list.

Source: IRS Form 990. Selected filing: tax year 2025. Names and roles reflect this filing, not necessarily current officeholders.

Overview

Mission

To help encourage, educate and improve the youth of Middlesex County and to promote 4-H club work and other community organizations by sponsoring an annual 4-H Fair, other shows and exhibits, and to provide and maintain fairgrounds for such activities.

What it reported doing in 2025

Successfully ran an annual 4-H Fair for the youth of Middlesex County to exhibit their individual projects and a 4-H Fair Board Annual Horse Show.

Operating model

Revenue model
Mixed. Its operating money came from several sources; no one source provided a clear majority.
Distribution model
Direct operator. The filing allocates 95% of reported program-service expenses outside its grant, affiliate-payment, and member-benefit lines. This expense classification does not rule out separately announced grant awards.

The verdict

SUPPORTED - A large share of available resources goes toward mission work and the filed numbers largely add up. A relatively small share of voting board members are independent and some filing-based governance responses are negative or unanswered.

Rating breakdown

  • Financial Efficiency: 74
  • Transparency & Controls: 93
  • Accountability: 12
  • Sustainability: 75
  • Growth: 100

Detailed rating inputs

Financial Efficiency

  • Mission deployment rate: 73.9%; rating input score 74
  • Program expense ratio: 100%; rating input score 100
  • Fundraising efficiency: Limited

Transparency & Controls

  • Consistency checks: 100%; rating input score 100; 64th percentile among comparable filings
  • Pay-setting controls: Limited
  • Foreign activity oversight: Limited
  • Grant itemization coverage: 100%; rating input score 100; 81st percentile among comparable filings
  • Major donor itemization: Limited
  • Related-party transparency: Limited

Accountability

  • Independent voting board: 0%; rating input score 0; 8th percentile among comparable filings
  • Governance controls: 2 of 7 controls in place; rating input score 29
    • Conflict-of-interest policy: Fail
    • Whistleblower policy: Fail
    • Document-retention policy: Fail
    • CEO compensation review process: NotApplicable
    • Other executive compensation review process: NotApplicable
    • Form 990 shared with the board: Pass
    • Board meeting minutes documented: Pass
    • Audit committee oversight: Missing
    • Independent financial-statement audit: Fail

Sustainability

  • Operating margin: 27.1%; rating input score 78; 78th percentile among comparable filings
  • Total-asset coverage ratio: 7.72; rating input score 86; 86th percentile among comparable filings
  • Liabilities to assets ratio: 0; rating input score 45; 45th percentile among comparable filings
  • Officer compensation ratio: 0%; rating input score 67; 67th percentile among comparable filings

Growth

  • Program expense growth: 27.4% per year; rating input score 100; 88th percentile among comparable filings
  • Revenue growth: 27.8% per year; rating input score 100; 92nd percentile among comparable filings
  • Asset growth: 3% per year; rating input score 100; 35th percentile among comparable filings

Details

  • Where the money goes: 73.9% of revenue deployed · 100% of spending went to programs
  • Governance: 0 of 13 board members independent · 2 of 7 filing controls reported
  • Programs: 3 filed program accomplishments · $159K in reported program spending
  • Leadership: top reported pay $0 · 13 people listed
  • Consistency: 41 of 41 current checks pass
  • Schedules: 4 filed schedules · includes grants
  • Filing history: 6 filing years from 2020 to 2025
  • Contacts: How to reach this organization
  • Money network: 1 filed money-flow record
  • Grant readiness: Federal tax and exclusion status, award history, and grant-maker relationships.
  • People: Everyone the filings name, and which of them the filings identify by more than a name.

Key Signals

Signals prioritize questions for review. They are not findings of misconduct.

  • High — Accountability: Independent voting board scored 0/100.
  • High — Accountability: Governance controls: 4 of 6 not reported.
  • Moderate — Sustainability: Liabilities to assets ratio scored 45/100.