Mid-west Tool Collectors Association Inc

Nonprofit profile at a glance

EIN
521370394
IRS 990 coverage
2011–2025
Forms available
Form 990 2025, Form 990-EZ 2010, Form 990-T 2025
Location
San Francisco, CA, USA
Phone
5404320617
Rating
78
Verdict
SUPPORTED
Rating confidence
Moderate

Official website

Reported finances

Revenue
$90,070
Expenses
$120,813
Assets
$1,124,798
Liabilities
$107,757

Source: IRS Form 990. Selected filing: tax year 2025. Amounts in USD.

Leadership & pay

27 people listed

Executive titles in this filing

  • GARY KANE (PRESIDENT)

People named in this filing

  • GARY KANE (PRESIDENT)
  • JOHN ROSS (SECRETARY & DIRECTOR OF AREA M)
  • KRIS WALLACE (TREASURER)

Selected names, not a complete roster or a statement of current roles. Open leadership details for the complete filed list.

Source: IRS Form 990. Selected filing: tax year 2025. Names and roles reflect this filing, not necessarily current officeholders.

Overview

Mission

Studying, preserving and sharing knowledge of tools.

What it reported doing in 2025

Publication of the gristmill four times per year. In 2019, the four issues totaled 240 pages of which 150 pages were dedicated to 40 researched articles on antique tools and implements. The balance reported on comittee meetings, auxiliary activities, obituaries and advertising as well as national and area meetings. Authors are not compensated for their published articles. Forty-two hundred copies of each issue are printed with 3,900 distributed to the members and the balance given to new members when they join. A membership directory is issued to all 3,900 members and newly joining members and includes the organizations by laws and mission statement as well as a listing of officers and directors.

Operating model

Revenue model
Membership-supported. 69% of the money available for current operations came from membership dues.
Distribution model
Direct operator. The filing allocates 100% of reported program-service expenses outside its grant, affiliate-payment, and member-benefit lines. This expense classification does not rule out separately announced grant awards.

The verdict

SUPPORTED - A large share of available resources goes toward mission work and the filed numbers largely add up. Some filing-based governance responses are negative or unanswered and program spending has declined or grown slowly.

Rating breakdown

  • Financial Efficiency: 79
  • Transparency & Controls: 90
  • Accountability: 70
  • Sustainability: 41
  • Growth: 60

Detailed rating inputs

Financial Efficiency

  • Mission deployment rate: 100%; rating input score 100
  • Program expense ratio: 70.7%; rating input score 71
  • Fundraising efficiency: Limited

Transparency & Controls

  • Consistency checks: 100%; rating input score 100; 63rd percentile among comparable filings
  • Pay-setting controls: Limited
  • Foreign activity oversight: Limited
  • Grant itemization coverage: Limited
  • Major donor itemization: Limited
  • Related-party transparency: Limited

Accountability

  • Independent voting board: 100%; rating input score 100; 64th percentile among comparable filings
  • Governance controls: 2 of 7 controls in place; rating input score 29
    • Conflict-of-interest policy: Fail
    • Whistleblower policy: Fail
    • Document-retention policy: Fail
    • CEO compensation review process: NotApplicable
    • Other executive compensation review process: NotApplicable
    • Form 990 shared with the board: Pass
    • Board meeting minutes documented: Pass
    • Audit committee oversight: Missing
    • Independent financial-statement audit: Fail

Sustainability

  • Operating margin: -34.1%; rating input score 29; 29th percentile among comparable filings
  • Total-asset coverage ratio: 9.31; rating input score 64; 64th percentile among comparable filings
  • Liabilities to assets ratio: 0.1; rating input score 14; 14th percentile among comparable filings
  • Officer compensation ratio: 0%; rating input score 58; 58th percentile among comparable filings

Growth

  • Program expense growth: -1.6% per year; rating input score 0; 43rd percentile among comparable filings
  • Revenue growth: 2.2% per year; rating input score 100; 65th percentile among comparable filings
  • Asset growth: 7.4% per year; rating input score 100; 71st percentile among comparable filings

Details

  • Where the money goes: 100% of revenue deployed · 70.7% of spending went to programs
  • Governance: 24 of 24 board members independent · 2 of 7 filing controls reported
  • Programs: 4 filed program accomplishments · $85K in reported program spending
  • Leadership: top reported pay $0 · 27 people listed
  • Consistency: 17 of 18 current checks pass · 1 finding to review
  • Schedules: 4 filed schedules
  • Filing history: 15 filing years from 2011 to 2025
  • Contacts: How to reach this organization
  • Money network: 1 filed money-flow record
  • Grant readiness: Federal tax and exclusion status, award history, and grant-maker relationships.
  • People: Everyone the filings name, and which of them the filings identify by more than a name.

Key Signals

Signals prioritize questions for review. They are not findings of misconduct.

  • High — Accountability: Governance controls: 4 of 6 not reported.
  • High — Growth: Program expense growth scored 0/100.
  • High — Sustainability: Operating margin scored 29/100.
  • Moderate — Transparency & Controls: Schedule A contributions reconciliation did not reconcile in the filed values.
  • High — Sustainability: Liabilities to assets ratio scored 14/100.
  • Review — Sustainability: Officer compensation ratio scored 58/100.