Florida Records Management Association
Nonprofit profile at a glance
- EIN
- 593111680
- IRS 990 coverage
- 2023–2024
- Forms available
- Form 990 2024, Form 990-EZ 2022, Form 990-N 2014
- Location
- Tampa, FL, USA
- Phone
- 3522249733
- Rating
- 68
- Verdict
- SUPPORTED
- Rating confidence
- Moderate
- Sector
- Professional Societies, Associations
Reported finances
- Revenue
- $218,267
- Expenses
- $176,497
- Assets
- $219,653
- Liabilities
- $0
Source: IRS Form 990. Selected filing: tax year 2024. Amounts in USD.
Leadership & pay
9 people listed
Executive titles in this filing
- SEASHELL HANNABASS (PRESIDENT)
People named in this filing
- ARCHIE MATTHEWS (DIRECTOR OF ADMINISTRATION)
- KIMBERLY INGRAM (DIRECTOR OF EDUCATION)
- VENICE HOWARD (DIRECTOR OF MEMBERSHIP)
Selected names, not a complete roster or a statement of current roles. Open leadership details for the complete filed list.
Source: IRS Form 990. Selected filing: tax year 2024. Names and roles reflect this filing, not necessarily current officeholders.
Overview
Mission
To foster and promote a better understanding of Florida regulations relating to the management of public records; to promote cooperation and the exchange of information among agencies and individuals in government records andinformation management; to promote education training
What it reported doing in 2024
2024 annual conference attended by 428 members
Operating model
- Revenue model
- Earned-program. 100% of the money available for current operations came from fees and other program revenue.
- Distribution model
- Direct operator. The filing allocates 100% of reported program-service expenses outside its grant, affiliate-payment, and member-benefit lines. This expense classification does not rule out separately announced grant awards.
The verdict
SUPPORTED - A large share of available resources goes toward mission work and the filed numbers largely add up. Some filing-based governance responses are negative or unanswered and total assets are small relative to annual expenses; liquid coverage is unknown.
Rating breakdown
- Financial Efficiency: 76
- Transparency & Controls: 89
- Accountability: 12
- Sustainability: 65
- Growth: 100
Detailed rating inputs
Financial Efficiency
- Mission deployment rate: 78.7%; rating input score 79
- Program expense ratio: 97.4%; rating input score 97
- Fundraising efficiency: Limited
Transparency & Controls
- Consistency checks: 88.9%; rating input score 89; 5th percentile among comparable filings
- Pay-setting controls: Limited
- Foreign activity oversight: Limited
- Grant itemization coverage: Limited
- Major donor itemization: Limited
- Related-party transparency: Limited
Accountability
- Independent voting board: Limited
- Governance controls: 2 of 7 controls in place; rating input score 29
- Conflict-of-interest policy: Fail
- Whistleblower policy: Fail
- Document-retention policy: Fail
- CEO compensation review process: NotApplicable
- Other executive compensation review process: NotApplicable
- Form 990 shared with the board: Pass
- Board meeting minutes documented: Pass
- Audit committee oversight: Missing
- Independent financial-statement audit: Fail
Sustainability
- Operating margin: 19.1%; rating input score 73; 73rd percentile among comparable filings
- Total-asset coverage ratio: 1.24; rating input score 46; 46th percentile among comparable filings
- Liabilities to assets ratio: 0; rating input score 80; 80th percentile among comparable filings
- Officer compensation ratio: 0%; rating input score 69; 69th percentile among comparable filings
Growth
- Program expense growth: 6.6% per year; rating input score 100; 60th percentile among comparable filings
- Revenue growth: 6.6% per year; rating input score 100; 60th percentile among comparable filings
- Asset growth: 24.5% per year; rating input score 100; 88th percentile among comparable filings
Details
- Where the money goes: 78.7% of revenue deployed · 97.4% of spending went to programs
- Governance: 2 of 7 filing controls reported
- Programs: 1 filed program accomplishment · $172K in reported program spending
- Leadership: top reported pay $0 · 9 people listed
- Consistency: 13 of 13 current checks pass
- Schedules: 2 filed schedules
- Filing history: 2 filing years from 2023 to 2024
- Contacts: How to reach this organization
- Grant readiness: Federal tax and exclusion status, award history, and grant-maker relationships.
- People: Everyone the filings name, and which of them the filings identify by more than a name.
Key Signals
Signals prioritize questions for review. They are not findings of misconduct.
- High — Accountability: Governance controls: 4 of 6 not reported.
- Moderate — Sustainability: Total-asset coverage ratio scored 46/100.