Costaff Management Services Inc

Nonprofit profile at a glance

EIN
332292763
IRS 990 coverage
2025–2025
Forms available
Form 990 2025
Location
Dallas, TX, USA
Phone
4108250995
Rating
82
Verdict
STRONG
Rating confidence
Moderate
Sector
Management & Technical Assistance

Official website

Reported finances

Revenue
$963,943
Expenses
$947,778
Assets
$108,001
Liabilities
$91,836

Source: IRS Form 990. Selected filing: tax year 2025. Amounts in USD.

Leadership & pay

4 people listed

Executive titles in this filing

  • SETH MCDONNELL (CEO)

People named in this filing

  • SETH MCDONNELL (CEO)
  • JOHN MATTHEW STOVER (DIRECTOR)
  • ALAN HELFER (TREASURER)

Selected names, not a complete roster or a statement of current roles. Open leadership details for the complete filed list.

Source: IRS Form 990. Selected filing: tax year 2025. Names and roles reflect this filing, not necessarily current officeholders.

Overview

Mission

To empower nonprofit organizations by delivering cost-effective, compliant, and mission-aligned hr solutions that attract, develop, and support talent-enabling charitable organizations to operate more efficiently and maximize their impact.

What it reported doing in 2025

Costaff's primary program service is the provision of personnel who directly implement and support a wide range of charitable and mission-driven programs across multiple sectors, including social services, public health, youth development, education, scientific research, and community-based initiatives. Through its staff, costaff enables partner organizations to carry out their programs effectively and expand their reach.during the reporting period, costaff's personnel supported numerous initiatives serving diverse populations, including underserved communities, youth, and professionals engaged in public interest work.accomplishments:1. Delivered programmatic support across a broad portfolio of initiatives, including youth mentorship and character development programs, faith-based community services, public health and climate advocacy efforts, and education and scientific outreach. 2. Supported programs that provided mentoring, coaching, training, and leadership development opportunities for youth and adults. 3. Advanced initiatives focused on increasing access to arts for individuals with intellectual and developmental disabilities and promoting social change for women and girls. 4. Contributed to the dissemination of scientific knowledge and research, including efforts related to public understanding of science and ai safety5. Enabled healthcare professionals and advocates to engage in climate and public health initiatives aimed at improving community outcomes. 6. Maintained consistent, compliant administrative and employment practices to ensure uninterrupted program delivery.

Operating model

Revenue model
Earned-program. 98% of the money available for current operations came from fees and other program revenue.
Distribution model
Direct operator. The filing allocates 100% of reported program-service expenses outside its grant, affiliate-payment, and member-benefit lines. This expense classification does not rule out separately announced grant awards.

The verdict

STRONG - A large share of available resources goes toward mission work and the filed numbers largely add up. Expenses are high relative to revenue and some filing-based governance responses are negative or unanswered.

Rating breakdown

  • Financial Efficiency: 88
  • Transparency & Controls: 92
  • Accountability: 88
  • Sustainability: 29
  • Growth: NotEnoughData

Detailed rating inputs

Financial Efficiency

  • Mission deployment rate: 98.3%; rating input score 98
  • Program expense ratio: 100%; rating input score 100
  • Fundraising efficiency: Limited

Transparency & Controls

  • Consistency checks: 100%; rating input score 100; 63rd percentile among comparable filings
  • Pay-setting controls: Limited
  • Foreign activity oversight: Limited
  • Grant itemization coverage: Limited
  • Major donor itemization: Yes; rating input score 100
  • Related-party transparency: Limited

Accountability

  • Independent voting board: 100%; rating input score 100; 64th percentile among comparable filings
  • Governance controls: 5 of 7 controls in place; rating input score 71
    • Conflict-of-interest policy: Pass
    • Whistleblower policy: Pass
    • Document-retention policy: Pass
    • CEO compensation review process: NotApplicable
    • Other executive compensation review process: NotApplicable
    • Form 990 shared with the board: Pass
    • Board meeting minutes documented: Pass
    • Audit committee oversight: Missing
    • Independent financial-statement audit: Fail

Sustainability

  • Operating margin: 1.7%; rating input score 36; 36th percentile among comparable filings
  • Total-asset coverage ratio: 0.11; rating input score 6; 6th percentile among comparable filings
  • Liabilities to assets ratio: 0.85; rating input score 6; 6th percentile among comparable filings
  • Officer compensation ratio: 0%; rating input score 78; 78th percentile among comparable filings

Growth

  • Program expense growth: Limited
  • Revenue growth: Limited
  • Asset growth: Limited

Details

  • Where the money goes: 98.3% of revenue deployed · 100% of spending went to programs
  • Governance: 3 of 3 board members independent · 5 of 7 filing controls reported
  • Programs: 1 filed program accomplishment · $948K in reported program spending
  • Leadership: top reported pay $0 · 4 people listed
  • Consistency: 18 of 18 current checks pass
  • Schedules: 5 filed schedules · includes major donors
  • Contacts: How to reach this organization
  • Grant readiness: Federal tax and exclusion status, award history, and grant-maker relationships.
  • People: Everyone the filings name, and which of them the filings identify by more than a name.

Key Signals

Signals prioritize questions for review. They are not findings of misconduct.

  • Moderate — Sustainability: Operating margin scored 36/100.
  • Review — Accountability: Governance controls: Independent financial-statement audit not reported.
  • High — Sustainability: Total-asset coverage ratio scored 6/100.
  • High — Sustainability: Liabilities to assets ratio scored 6/100.