Charlottesville Track Club Inc

Nonprofit profile at a glance

EIN
237348914
IRS 990 coverage
2012–2024
Forms available
Form 990 2024
Location
Charlottesville, VA, USA
Phone
6027501607
Rating
77
Verdict
SUPPORTED
Rating confidence
Moderate
Sector
Recreational l Clubs

Official website

Reported finances

Revenue
$446,928
Expenses
$475,085
Assets
$159,823
Liabilities
$109,983

Source: IRS Form 990. Selected filing: tax year 2024. Amounts in USD.

Leadership & pay

8 people listed

Executive titles in this filing

  • Tim Wendel (President)
  • Frances Manley (Vice President)

People named in this filing

  • Tim Wendel (President)
  • Frances Manley (Vice President)
  • Diane Rosin (Secretary)

Selected names, not a complete roster or a statement of current roles. Open leadership details for the complete filed list.

Source: IRS Form 990. Selected filing: tax year 2024. Names and roles reflect this filing, not necessarily current officeholders.

Overview

Mission

Since its founding in 1976, the Charlottesville Track Club has supported the running community in Charlottesville. Focusing on philanthropy through not-for-profit races CTC has raised millions of dollars for charities. The Women's 4-Miler, for instance, has raised more than $4 million for the Emily Couric Clinical Cancer Center. In the process tens of thousands of women have completed the training and run the race. Our members volunteer at local races, helping runners navigate race day and the course, but also meet up with others of the same mindset, and running, training together builds the bond of true friendships. The bonds are reinforced and friendships measured not not only with birthdays or anniversaries, but in a child's first race, a training partner's personal best or a Boston Qualifying Time.

What it reported doing in 2024

Charlottesville Women's Four Miler: The 41st annual Charlottesville Women's Four Miler was held at Foxfield on Saturday, September 2nd, 2023. This much-loved community event began in 1983 and, since then, has grown to become the largest women's-only race in Virginia while raising over 4.2 million dollars for the UVA Breast Care Center. It is a fun, challenging, and deeply meaningful local tradition. Participants run or walk the beautiful countryside course, or participate virtually from anywhere. Proceeds benefit the UVA Breast Care Program. As of fiscal year end, final donations were being collected and the payment to benefit the UVA Breast Care Program was in process, but not reflected in fiscal year financials.

Operating model

Revenue model
Earned-program. 62% of the money available for current operations came from fees and other program revenue.
Distribution model
Grant intermediary. The nonprofit sent 68% of its reported program spending out as grants.

The verdict

SUPPORTED - A large share of available resources goes toward mission work and the filed numbers largely add up. Some filing-based governance responses are negative or unanswered and program spending has declined or grown slowly.

Rating breakdown

  • Financial Efficiency: 88
  • Transparency & Controls: 83
  • Accountability: 76
  • Sustainability: 27
  • Growth: 0

Detailed rating inputs

Financial Efficiency

  • Mission deployment rate: 100%; rating input score 100
  • Program expense ratio: 97.7%; rating input score 98
  • Fundraising efficiency: Limited

Transparency & Controls

  • Consistency checks: 83.3%; rating input score 83; 2nd percentile among comparable filings
  • Pay-setting controls: Limited
  • Foreign activity oversight: Limited
  • Grant itemization coverage: 94.2%; rating input score 94; 54th percentile among comparable filings
  • Major donor itemization: Yes; rating input score 100
  • Related-party transparency: Limited

Accountability

  • Independent voting board: 100%; rating input score 100; 63rd percentile among comparable filings
  • Governance controls: 3 of 7 controls in place; rating input score 43
    • Conflict-of-interest policy: Pass
    • Whistleblower policy: Fail
    • Document-retention policy: Fail
    • CEO compensation review process: NotApplicable
    • Other executive compensation review process: NotApplicable
    • Form 990 shared with the board: Pass
    • Board meeting minutes documented: Pass
    • Audit committee oversight: Missing
    • Independent financial-statement audit: Fail

Sustainability

  • Operating margin: -6.3%; rating input score 27; 27th percentile among comparable filings
  • Total-asset coverage ratio: 0.34; rating input score 18; 18th percentile among comparable filings
  • Liabilities to assets ratio: 0.69; rating input score 8; 8th percentile among comparable filings
  • Officer compensation ratio: 0%; rating input score 69; 69th percentile among comparable filings

Growth

  • Program expense growth: -4.5% per year; rating input score 0; 18th percentile among comparable filings
  • Revenue growth: -3.5% per year; rating input score 0; 13th percentile among comparable filings
  • Asset growth: -9.1% per year; rating input score 0; 7th percentile among comparable filings

Details

  • Where the money goes: 100% of revenue deployed · 97.7% of spending went to programs
  • Governance: 8 of 8 board members independent · 3 of 7 filing controls reported
  • Programs: 3 filed program accomplishments · $464K in reported program spending
  • Leadership: top reported pay $0 · 8 people listed
  • Consistency: 17 of 19 current checks pass · 2 findings to review
  • Schedules: 4 filed schedules · includes major donors and grants
  • Filing history: 6 filing years from 2012 to 2024
  • Contacts: How to reach this organization
  • Money network: 16 filed money-flow records
  • Related organizations: 16 filed related-organization links
  • Grant readiness: Federal tax and exclusion status, award history, and grant-maker relationships.
  • People: Everyone the filings name, and which of them the filings identify by more than a name.

Key Signals

Signals prioritize questions for review. They are not findings of misconduct.

  • Moderate — Accountability: Governance controls: 3 of 6 not reported.
  • High — Growth: Program expense growth scored 0/100.
  • High — Growth: Revenue growth scored 0/100.
  • High — Sustainability: Operating margin scored 27/100.
  • High — Sustainability: Total-asset coverage ratio scored 18/100.
  • High — Growth: Asset growth scored 0/100.
  • Moderate — Transparency & Controls: Schedule A contributions reconciliation did not reconcile in the filed values.
  • Review — Transparency & Controls: Domestic grant itemization did not reconcile in the filed values.
  • High — Sustainability: Liabilities to assets ratio scored 8/100.