Bhaktivedanta Archives

What it reported doing in 2025

Audio/VedaBase department The major ongoing work is translating Hindi and Bengali into English This fulfills our desire to close gaps in the transcripts, especially for 1975. One can now look forward to having the complete conversations and lectures that His Divine Grace gave over that year. Photo Accomplishments This year, we continue drum scanning of the acquired and duplicated 45 transparencies; there are another 206 in this collection Another ongoing scan project is the 35mm CT Srila Prabhupada collection. The Lilamrta images have been inventoried and placed in both freezer and refrigerator sections, depending on the type of photographic material. Drum Scanning has commenced for 45, 57, and 810-inch Bhagavad Gita transparency artwork across all editions. All scanned photographic materials are transferred to the photo vault, with each item assigned a digital file name and recorded in a detailed inventory. Reference binders are created to organize the materials, including corresponding Excel-based inventories Photographic materials that have not yet been scanned are gradually being relocated to the photo vault. These items are placed in appropriate containers and labeled with general content descriptions, pending detailed inventory. All materials in the photo vault are cataloged by shelf location. Items requiring scanning or rescanning are clearly noted, along with descriptions of the work to be completed. This is an incremental process. As each phase is completed, additional details and procedural refinements continue to emerge. Bali Mardan Prabhu donated several rolls of black-and-white negatives from his time with Srila Prabhupada during his 1974 visit to Hawaii. You will note that many have been used in this report. This year, we completed 76 photo requests, including those by BBT and BTG. Document Department 2026 BBT report With the continued transfer of photographic material from the main vault to the new Photo vault, it is now possible to begin planning to rearrange and process our paper and Audio collections into a more permanent holding. This process depends on the transfer rate into the photo vault, but it marks a major step forward for permanence and ease of access to the collections. A long-overdue visit to Alachua, Florida, was carried out. The trip was to acquire original documents, photos, manuscripts, etc. It was, by all accounts, very successful in gathering more of Srila Prabhupadas vani. While there, we gathered original documents from these special souls. Jahnava Devi Dasi 66 items Guru Gouranga Dasa 16 items Kirtida Kanyaka Devi Dasi 6 items Krsna Bhajana Dasa 2 items Manmohini Devi Dasi 10 items Radha Damodar Dasa 4 items Turyadas 11 items Brahma Tirtha 2 items This trip and the subsequent procurement were made possible by the grant, which was part of BBTs annual budget last year. It is planned to make another trip later this year and to visit devotee enclaves to acquire original documents and other items related to Srila Prabhupada. It has been shown that going to the people is more effective for acquiring items than just asking around. Photos, photos, photos!!!!!! Audio Department We continue to find small snippets of audio that are unidentified as of the writing of this report. These are systematically gone through in the endeavor to identify and catalog. Starting next year, we will review all the original audio and perform operations to record a checksum for each file/program. Giving those files a unique digital fingerprint. This is to show provenance and prevent fraudulent recordings from appearing in the future via AI. After refurbishing the audio workstation and updating the Pro Tools software, we are once again able to continue the ongoing process of transferring programs from analog to digital. With the continued transfer of photographic material from the main vault to the new Photo vault, it is now possible to begin planning to rearrange and process our Audio collections into more permanent, c

Financial Efficiency

• Mission deployment rate: 100%; rating input score 100
• Program expense ratio: 80%; rating input score 80
• Fundraising efficiency: Limited

Transparency & Controls

• Consistency checks: 90%; rating input score 90; 10th percentile among comparable filings
• Pay-setting controls: Limited
• Foreign activity oversight: Limited
• Grant itemization coverage: Limited
• Major donor itemization: Yes; rating input score 100
• Related-party transparency: Limited

Accountability

• Independent voting board: 0%; rating input score 0; 8th percentile among comparable filings
• Governance controls: 2 of 7 controls in place; rating input score 29
  • Conflict-of-interest policy: Fail
  • Whistleblower policy: Fail
  • Document-retention policy: Fail
  • CEO compensation review process: NotApplicable
  • Other executive compensation review process: NotApplicable
  • Form 990 shared with the board: Pass
  • Board meeting minutes documented: Pass
  • Audit committee oversight: Missing
  • Independent financial-statement audit: Fail

Sustainability

• Operating margin: -27.3%; rating input score 8; 8th percentile among comparable filings
• Total-asset coverage ratio: 1.24; rating input score 47; 47th percentile among comparable filings
• Liabilities to assets ratio: 0; rating input score 77; 77th percentile among comparable filings
• Officer compensation ratio: 0%; rating input score 67; 67th percentile among comparable filings

Growth

• Program expense growth: 5.5% per year; rating input score 100; 53rd percentile among comparable filings
• Revenue growth: -12.6% per year; rating input score 0; 4th percentile among comparable filings
• Asset growth: -4.2% per year; rating input score 0; 11th percentile among comparable filings